The All-Inclusive Hard Rock Hotels

The all-inclusive Hard Rock Hotels in Mexico and the Dominican Republic transforms the standard all-inclusive stay into a singularly unique celebrity-style vacation designed to impress. Choose from one of four world-class destinations for executive meetings, conferences, incentive trips and seminars with unlimited private events. The cutting-edge facilities and impeccable services offer an innovative solution to meeting planning both in terms of amenities and pricing (all taxes and gratuities are included). Planning a conference couldn't be easier. You control the costs at your next meeting or incentives event and we do all the rest. You won't miss the expense report hassles, the constant up-charging for every phone call, snack or extending a meeting. There's just no nickel and diming. It's that simple: You'll look like a rock star planner and attendees will be treated like rock stars.

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Ivonka Knight
Crisis Planning for Special Events  

      

In the midst of a natural disaster or any other crisis, a lot can go wrong, especially if it coincides with your event or trade show.

You can't stop hurricanes or other natural disasters from coming and affecting your event. So, what actions should you take before, during and after a crisis happens?

  • Hotel or Special Location Contract - Make sure there is a clause in your venue contract that covers unforeseeable circumstances that prevent either party from fulfilling a contract and relieves you and the venue from performing contractual obligations.
  • Insurance - Determine if your event insurance will cover all your event needs. There are many different policies with varying coverage and price points. Evaluate what expenses you will need to cover. What types of crisis should you protect against: terrorism or natural disasters?
  • Event marketing and registration - When setting up your registration, determine the dates and policies for cancellation or postponement. Include this information on your registration marketing materials.
  • Communication channels - If you believe there is a threat to your conference, contact your venue, vendors, sponsors and insurance company and communicate next steps. Communicate the status of the conference to attendees through the event website, social media and email. Establish a communication plan before you have to notify any changes.
  • Staffing - Sometimes in a crisis or a postponement, your original staffing plan won't work. Your staff may have conflicts and not be flexible with your new dates. Have a Brand Ambassador team ready to assist you if need more support. Exhibitors Connections' talented team is ready to help at locations throughout the country.

No meeting or event is immune to crises. Make sure your event has a crisis management plan to help you safely navigate. Hopefully, you never need a crisis plan, but it will pay off if you do.

BY: EXHIBITORS CONNECTION

 

 

 

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Ivonka Knight
2017 Green Venue Report Trends Positive

Greenview, a sustainability consulting and research firm, released its fourth annual Green Venue Report showcasing “The State of Convention and Exhibition Center Sustainability.” The 2017 report includes data for 66 venues from 14 countries, which it said is a 50% increase from last year (up from 44 venues in 2016).

Here’s an overview of some key findings from the report, as noted by Greenview:

  • Venues are saving millions with sustainability upgrades. Venues that invest in these technologies received positive ROIs, ranging from a few hundred dollars converting street lights to LED bulbs, to millions of dollars by implementing waste and water programs.
  • Waste generated by events is being directly charged to event organizers. In an effort to curb waste generation, 52% of venues charge event organizers based on waste tonnage. Additionally, about a quarter of venues provide economic incentives for organizers to reduce landfill waste.
  • Health and wellbeing of staff is of growing importance. Sixty-two percent of venues reported to having a health and wellbeing policy in place that applies to all staff. Policies and programs include health and fitness facilities with free personal trainers to weekly on-site doctor visits.
  • Venues continue to reduce food waste. Planning the precise volume of food needed for attendees helps to control costs and minimize waste. Seventy-seven percent of venues practice active food waste management using either manual or automated tracking, slightly down from last year.

The stats above are just a sampling of the information provided within the 2017 Green Venue Report, which is a must-download for planners and suppliers interested in learning more about sustainability.

The 2017 Green Venue Report (and past reports) are available at https://greenview.sg/green-venue/.

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Ivonka Knight
Are you incorporating wellness into your meeting & incentive travel program?

by Incentive Research Foundation • May 12, 2017

Each year companies in the United States invest billions of dollars to help their employees get healthier – and additional billions to help them meet face to face. The IRF Wellness in Meetings and Incentive Travel Study found a significant disconnect between wellness goals and the incorporation of these efforts into meetings and incentive travel programs. The IRF explores what the meetings and incentives industry could do to create better synergies in support of wellness, particularly for companies that already have existing wellness programs.

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Ivonka Knight
The luxury Fairmont Kea Lani resort located on Maui's Wailea coast provides a spectacular setting for unforgettable meetings, weddings and social events

Beautifully situated on 22 oceanfront acres, Fairmont Kea Lani Maui offers 36,000 square feet of distinctive indoor and outdoor function space. With four unique restaurants, three swimming pools, award-winning Willow Stream Spa, Inspire Your Energy fitness & wellness program along with Hawaiian cultural activities, Fairmont Kea Lani is the ideal destination for your Maui meeting.

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Ivonka Knight
What Should You Include on Your Post-Event Survey?

If you are hosting an event, be sure to schedule a follow-up with your guests. After all, you have a list of people who are interested in your company and who hopefully enjoyed themselves. Don’t let those contacts drift away! Customer satisfaction surveys tend to have response rates of 10% to 30%, and those respondents can give you useful feedback.

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Ivonka Knight
The Benefit of Walking Meetings

Have you heard walking meetings are becoming a great way to nurture conversation outside of a traditional setting?

5 Main Benefits

  1. Easy physical activity which is beneficial to general health and immediately elevates mood.

  2. New settings promote inspiration and clarity.

  3. In a relaxed setting, hierarchy dissolves, putting employees at ease and allowing them to open up and connect.

  4.  A shared activity strengthens work relationships and fosters a group identity and camaraderie.

  5. Unlike the traditional meeting, there’s no risk of wasting time as walking is always constructive.

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Ivonka Knight
WE KNOW TRAVEL MOTIVATES AND REWARDS
Your high-performers, customers, clients and special VIPs deserve the recognition and rewards that properly planned and managed incentive program can provide. No matter the size of the group and no matter the destination, you know there is simply no margin for error. That is why we plan every detail of the experience meticulously. From strategy to tactics we create events that meet each of your objectives. Your goal, and ours, is to deliver a lasting lifetime of memories that provides your guests with both recognition and incentive. Incentive programs can be an important investment in the future of your organization.
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Ivonka Knight
4 Daily Habits You Need to Give Up to Be a Better Leader

John Eades on LinkedIn

Professionals often assume that becoming a leader requires adding new skills or habits to your arsenal. While this can help, I've also found that doing the opposite can be just as effective.

Giving up simple things I once put value on became just as important on my journey as anything I added. Simply put, leadership requires great sacrifice.

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Ivonka Knight
Connect 2017

Connect 2017 will take place August 21-23, 2017 in New Orleans. Forever known as the birthplace of jazz, famous for its unmatched Creole cuisine and rich in history.

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Ivonka Knight
Private Yacht Cruises with SeaDream Yacht Club

Are you searching for the perfect way to reward your business team for their success last year? Looking for a private getaway to offer friends or family an escape from their daily routine? Want a unique and intimate wedding that your guests will talk about the rest of their lives? Offering a remarkably different vacation experience, a SeaDream Charter is the perfect solution. If you want a private yacht cruise that all your guests will remember, your journey starts by sending a request to be contacted.

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Alex Cheseborough